How SOPs Can Enhance Your Time Management as a CEO & Free Up More Time for Business Growth

ceo time management
I'm Madeleine!

I’m a small-town girl from Switzerland, rebel entrepreneur, warrior for freedom and visionary with big dreams. Passionate about: Live music, deep conversations, and desert landscapes.

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Every visionary or CEO comes to a moment where they wish they could clone themselves in order to get everything done. If you’ve ever felt that way, this is the post for you! I know how it is to hire assistants to help but not get the quality of work that you know you could create yourself. You want people who care about what they’re doing as much as you can, and that can be hard to achieve. But, keep reading and you can learn more about leveraging a team in order to stop doing everything on your own.

ceo time management

Visionaries Aren’t Managers 

So often, I find that visionaries turn themselves into managers. They hire tons of worker bees to cross tasks off of the to-do lists. Although they don’t have to do these things themselves anymore, they still have to manage the process and quality. 

But I’ll let you in on a secret: visionaries are usually not meant to be managers. When this happens, you lean heavily on your team and begin to rely on them to do things strategically for your business.

This is not a sound way to operate, because most of these people can’t see the big picture and the way they’re thinking isn’t the way you need to for your business. Plus, when this happens, you often keep doing some of the $15 an hour jobs yourself. This leaves you with bottlenecks in your business. When this happens, you’re not putting things in place correctly to accelerate the growth of your business.

The truth is that you have to stop doing these lower-level jobs at your company. Let’s look at what your biggest challenge is- is it managing? Is it that you’re relying on your team to lead? Is it the delegation piece because you’re afraid things won’t be done correctly when you hand them off? 

Building Your Self-Managing Team

What I love to do for visionaries is build a self-managing team. You need spaciousness in order to keep pursuing your vision and making an impact. You need time around you, though, to implement that vision. And beyond that, you need systems to keep things running smoothly in your business. 

Verbal communication is oftentimes not enough for a team to take direction. Documented systems and processes are the way to convey the level of detail you need in order for things to get done correctly.

That’s where standard operating procedures (SOPs) come in. While these are an unsexy part of business, they’re the biggest asset you can have. 

Another process we use with our clients is called Idea to Implementation. It’s a process we developed that allows visionaries to hand off an idea to your project manager. We train project managers so that they know how to manage processes and teams in order to bring your vision to life. They will define the project scope of your business, then map it out from A to Z. They will define the budget, the tasks that need to get done, and the key players. From there, you and your project manager will look at their plan and tweak it as needed. 

Your project manager will engage with your team to have them implement the project. Your team will write the SOPs and then hand them back to the project manager to quality assess them and approve them. This process not only gets projects and visions off the ground, but it ensures that processes are documented well so that they’re repeatable and reliable.

This Process in Practice 

We went through this process for our client Melissa Seaman, who we recently talked with. She was really hustling to make about $200,000 a year. We helped her develop systems, refine her smaller offers into one larger offer. We also helped her hire a team, which has allowed her to work less and have more of that spaciousness to work on her impact. Now, 10 months later, she has made $722,000 in her business. Wow!

Leverage to Help You Do Less: The Bottom Line

At the end of the day, leveraging your team, SOPs, and the processes we help you put into place makes a big difference between all of the “things” you’re doing for your business now and where you actually want to be workload wise. Once you are able to lean on these resources and feel confident in their ability to keep your business humming along, it will be a world of difference.

I would love to get connected on Instagram or The 7-Figure Freedom Club Facebook Group so we can chat about your takeaways from this episode. If you’re interested in learning more, schedule a call with me today or visit my website!

And if you want to take the next step, take the business assessment quiz to get started.

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